Human Resources

Human Resources

Business Case

Our client’s “new joiner onboarding process” took on average two-and-a-half hours, which prevented their HR team from focusing on the more challenging tasks such as interviews and research.

Our Approach

Our team of experts mapped out the existing process and integrated our bot with the Microsoft Outlook to automatically read and extract the required information from the new joiner form. The bot also populated the data into the ERP system (Oracle) and automatically sent emails to the payroll and concerned teams.

As-Is Process

Process Time: 138 mins

Recruiter sends email forms to new joiner for completion

New-joiner sends back filled form

HR admin checks emails and validates the info received

New joiner received emails for incomplete / missing info

HR admin reviews the info again

HR admin manually enters new info into HR system

Payroll validates the data for inclusion

Manager prepares for start date, project activities, etc.

HR announces deployment of new joiner

Automated Process

Process Time: 3 mins

Recruiter sends email forms to new joiner for completion

New-joiner sends back filled form

HR admin checks emails and validates the info received

New joiner received emails for incomplete / missing info

HR admin reviews the info again

HR admin manually enters new info into HR system

Payroll validates the data for inclusion

Manager prepares for start date, project activities, etc.

HR announces deployment of new joiner

Summary of Results

Reduction in onboarding time from 2.3 hours to 3 mins

100% accuracy on new hire data entry into the system and validation by payroll

50% overall reduction in manual efforts

Encouraging resources to focus value added time to non-repetitive tasks

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Where to find us

3402, 34th Floor
Swiss Tower
Jumeirah Lakes Towers – Cluster Y
Dubai, United Arab Emirates

E-mailinfo@maveninsights.com

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